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How to Keep a Virtual Data Room Secure

A virtual data room (VDR) is a secure space for sharing confidential files online outside the walls of a company. It can be used for due diligence in M&A transactions, banking transactions and litigation cases. It’s akin to a company extranet, however it’s more sophisticated in terms of security. The most secure VDRs provide several features to shield sensitive data from the prying eyes of third parties.

Some of the most important features include audit logs specific document permissions, and two-factor authentication. This is crucial to keep documents safe from prying eyes. It is also essential to select a VDR with a simple and flexible interface. It is also important to select a virtual dataroom that provides 24/7 support, as your employees could be working in it from anywhere in the world.

You should also think about the methods of encryption used by VDR. This will ensure that the data is secure as it moves to and from the cloud server. The best virtual data rooms are equipped with security certifications that are top-of-the-line, along with a range of security features. Additionally, they store and share data on a per project basis, which improves security as a client who has access to one virtual data room cannot look through other files or projects. They also provide a complete history of who accessed which files and when. They can even revoke access to documents which have been downloaded thanks to the built-in electronic rights management (DRM) security feature.