Data Room Confidential Mode

Data room confidential mode allows the administrator of the virtual data room to restrict the use of a VDR by a specific user based on his IP address or the type of device. It’s an invaluable tool for M&A deals and other sensitive business ventures.

A good service provider will provide users to set their own rights in granular ways and two-factor authentication. They will also have remote shred that deletes documents downloaded after an administrator has removed access. They will also be able to handle the most common formats for files, such as PDFs and XLSXs. The top providers can place watermarks to this page files that users download, which can deter people from sharing copies of the files online. They can set an expiration date for the files downloaded to prevent unauthorised downloads.

Other useful tools include redaction that allows the administrator to erase (black out) fragments of text or specific sections of a document from view of authorized users. This is essential because it safeguards all personally identifiable information and important business information from hackers. The most reliable VDR providers can decrypt PDF Doc, Docx Txt, PPT, PPTX GIF, JPG and Q&A files.

Some providers allow users to print out documents that will automatically include a “watermark” and download the original version. Additionally, a reputable provider provides users with an answer-question feature that allows them to discuss documents in the data room and store answers in an easily searchable database. This can be extremely useful for M&A deals as well as any due diligence project.